Submission of the dissertation and examination procedure

• Deadline for submission of the dissertation
  • The dissertation should generally be submitted after four years.
  • The exact submission deadline will be communicated to the doctoral candidate in writing.
  • The documents must be submitted to the Dean's Office (Doctoral Office) by the last day of the deadline at the latest. If this day falls on a public holiday or weekend, the following working day shall be considered the deadline.
    The submission options at the Dean's Office (Doctoral Office) must be observed (see Submission of the dissertation)!
• Extension of the submission deadline 
  • Applications for extension of the doctoral project must be submitted in good time – at least one week before the submission deadline – by email to the Dean's Office (Doctoral Office).
  • Only complete applications will be accepted!

• Style sheets (downloads)
  • Dissertationsschrift (Monografie): 
    • Deckblatt Dissertation (deutsch)
    • Deckblatt Dissertation (englisch)
    • Form: Declaration § 8 (1) c) and d) of the Doctoral Degree Regulation
  • Publikationsbasierte Dissertation:
    • Deckblatt publikationsbasierte Dissertation (deutsch)
    • Deckblatt publikationsbasierte Dissertation (englisch)
    • Form: Declaration § 8 (1) c) and d) of the Doctoral Degree Regulation (updated: 12.10.2023)

• Formal requirements:
  • The format templates for the respective cover page must be used without any changes to the font size and line spacing. Furthermore, no text may be added or removed. The word “Betreuer” (male supervisor) should be changed to ‘female supervisor’ or ‘femal supervisors’ (German: ‘Betreuerin’ or ‘Betreuerinnen’) if necessary.
    Please note:
    The cover sheet is the first page.
    It is not permitted to use the university seal.
  • The form: Declaration in accordance to § 8 (1) c) and (d) of the doctoral degree regulation of the Faculty  must be included in the dissertation and listed in the table of contents with the wording Declaration in accordance to § 8 (1) c) and (d) of the doctoral degree regulation of the Faculty or (if the dissertation is written in German) Erklärung gemäß § 8 Abs. (1) c) und d) der Promotionsordnung aufgeführt werden.
  • For publication-based dissertations, a list of the submitted scientific publications must be compiled. This must be included in the dissertation and listed in the table of contents.
• The following are not specified:
  • the font (e.g., Arial, Times New Roman)
  • the line and page spacing (exception: cover page of the dissertation!!!)
  • the printing method (double-sided or single-sided)
  • the binding type
  • the print format (DIN A4 or DIN A5)

• Preparing your submission:
  Subjects: Education or educational science, ethnology,
  gerontology, psychology, and sports science:  Please contact Ms. Flämig (dekanat@verkult.uni-heidelberg.de) by email well in advance of your submission/deadline and proceed as follows 

  • Publication-based dissertation:
    1. Email Ms. Flämig directly with the required list of submitted scientific publications (ONLY the list!) that must be included in the publication-based dissertation as an attachment.
    2. The doctoral committee will review the list and you will then be informed by email whether the list is in order or whether anything else is required and whether you may submit the publication-based dissertation. Please wait for this confirmation.
  • Scientific thesis (dissertation):
    1. Inform Ms. Flämig that you are writing a scientific paper (dissertation).
    2. We will then inform you whether anything else is required or whether you can submit it as it is. You will have to wait for this information.

  Subjects Diaconal Studies and Social Ethics (Faculty of Theology): 
  Please contact Prof. Eurich by email well in advance of submitting/handing in your thesis and proceed as follows:

  • Publication-based dissertation:
    1. Email Prof. Eurich directly with the required list of submitted scientific publications (ONLY the list!) that must be included in the publication-based dissertation as an attachment.
    2. The doctoral committee will review the list and you will then be informed by email whether the list is in order or whether anything else is required and whether you may submit the publication-based dissertation. Please wait for this confirmation.
  • Scientific paper (dissertation):
    1. Inform Prof. Eurich that you are writing a scientific paper (dissertation).
    2. We will then let you know whether anything else is required or whether you can submit it as it is. You will have to wait for this information.

Submission and application for admission to the examination 

• Step 1:
  • Once you have received permission to submit your thesis from the Dean's Office (Doctoral Office), the first step is to submit it electronically.
  • The six documents must be numbered (1 to 6) and submitted as PDF files via a download link (preferably via heiBOX).
    Subjects: Educational Science or Educational Studies, Ethnology, Gerontology, Psychology, and Sports Science  

    dekanat@verkult.uni-heidelberg.de

      
    OR
    Subjects: Diaconal Studies and Social Ethics (Theological Faculty):
    

    johannes.eurich@dwi.uni-heidelberg.de

     

• 1. Form: Application for Admission to Examination
  2. Form: Data on the Occasion of the Submission of the Dissertation
  3. Form: Declaration § 8 (1) c) and d) of the Doctoral Degree Regulation
  4. Form: Consent Form § 8 (1) e) of the Doctoral Degree Regulation
  5. Form: EDeclaration on publications
  6. Doctoral Dissertation

   

• Step 2:
  • Once step 1 has been completed, step 2 follows with postal submission (internal mail is also possible).
  • Subjects: Educational Science or Educational Studies, Ethnology, Gerontology, Psychology, and Sports Science:
    Address your mail to: Dean's Office of the Faculty of Behavioral and Empirical Cultural Studies, Doctoral Office, Voßstr. 2, Building 4370, 1st floor, 69115 Heidelberg, Germany. 
    Please note: Dissertations may NOT be placed in the mailbox.
    Subjects of diaconal studies and social ethics (Faculty of Theology):
    Please address your mail to: Prof. Dr. Johannes Eurich, Institute for Diaconal Studies, Karlstr. 16, 69117 Heidelberg, Germany.
    Documents to be submitted by mail:
    1. Three bound copies of the dissertation
    2. Dissertation in PDF format; to be submitted on an electronic data carrier (USB stick)
  • Please note that the postal submission of documents (three bound copies of the dissertation, dissertation in PDF format; to be submitted in the form of an electronic data carrier (USB stick)) is a MUST.
• A decision on the application will usually be made within four weeks. The Dean's Office (Doctoral Office) will then inform the doctoral candidates by email.
  Important note: Once admitted to the examination procedure, it is no longer possible for the doctoral candidate to discontinue their doctoral studies or withdraw their application for admission to the doctoral examination procedure.